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Niharika Sharma

Are you interested in a more secure and private option for your mail? Digital mailboxes are an attractive option growing in popularity among those who are seeking more control over their information. In this article, we go through digital mailboxes and how they can help enhance your security and privacy.

Difference between Security and Privacy in Business

When it comes to a business, what is the difference between security and privacy? These words sound like they mean the same thing, and they might invoke similar images, but they’re vastly different.

The difference comes down to the data that you’re trying to keep protected and how it’s being protected. Security refers to keeping data protected from an outside source or a malicious and dangerous threat. Meanwhile, privacy refers to using data in a responsible manner.

Secure data is data that can’t be accessed from the outside in a way that harms the owner. Private data is data that can’t be used from the inside in a way that harms the owner.

The Importance of Security and Privacy in Business

For the most part, we can all understand that security and privacy are both important parts of a business.

According to the “UK Business Data Survey 2020”, 65% of businesses in the UK collect personal data, which impacts security and privacy.

Security and privacy are important first and foremost because they matter to your customers. Nowadays, people are constantly sharing their information online and are often bombarded with news articles about how some company or another has had a security data breach. Or, they read an article about how a company has been proven to have been using data in a way that doesn’t honor the privacy of their customers.

Furthermore, security and privacy builds public trust in your brand. When your business has shown to genuinely care about the security and privacy of your customer’s data, you can start to build more trust in your company.


How Digital Mailbox can Enhance Your Security and Privacy:

Digital mailbox services allow you to get high-quality images of your mail online instantly to either your computer, phone, or other online device. For mail that can’t be scanned, a digital mailbox would send your packages directly to you or store them for pick up at a secure location.

Now that we understand why security and privacy are important to any business, let’s look at how a digital mailbox can enhance both.

Separate Business Address for Your Home-Based Business

In a world of small businesses and hustle culture, working out of your home has become more and more popular for many people. When this happens, security and privacy can be of the utmost concern.

Digital mailbox services allow for the separation of home and business mailing addresses, which can help keep your information safe, as well as keep your home and work life separated.

Preventing Mail Theft

A digital mailbox will also allow for protection against porch pirates, mail thieves, and damage that can happen in transit. You can keep all of your information safe by making it impossible for bad actors to get physical access to your mail.

Not to mention, throwing away junk mail and credit card offers can get pretty dicey if you’re not diligent about shredding all of your mail. You can avoid those privacy breaches with a digital mailbox.

 Protection Against Cyber Security Threats

When working in online spaces, cyber security threats are always just around the corner. Thankfully, an electronic mailroom offers protection against those types of threats, allowing you to conduct your business with peace of mind.

 Identity Theft Protection

Smart mail solutions like a digital mailbox also offer identity protection, not just by keeping your mail in a secure location that only you have digital access to, but also by utilizing onsite destruction and shredding of all mail items after they’ve been uploaded for you to see. There’s no need to worry about whether or not your mail is in the right hands.

 Secure Online Mail Access

With a digital mailbox, not just anyone will be able to access your online mail. These electronic mailrooms offer secure online mail access with only the highest level of security, ensuring that your private information and identity are protected from any outside influence.

No matter what kind of business you work with, a digital mailbox can offer you higher protection for both your information as well as your physical mail.

Never again worry about theft or damage, or worry about having to shred your own junk mail just to keep your identity private. A digital mailbox can do it all for you and more.

How can DMR help you?

Now that you know the difference between security and privacy, as well as the importance of both in your business, you can better understand why a digital mailbox is one of the best things that you can invest in.

It’s important to choose the right service for your company, budget, and privacy. Digital Mailroom has all of the best security features and a dedicated team of professionals who work to help keep your data both secure and private.

Take a look at all of the features that Digital Mailroom has to offer and the different pricing options that suit your business and your lifestyle. You won’t regret becoming one of the thousands of satisfied clients.


Final Thoughts

Privacy and security should be a concern for all of us in the modern world we live in. If you would like a more secure and private mailbox option, a digital mailbox is a great way to go. As you can see above, with a digital mailbox, you can ensure that not just anyone can gain access to your mailbox.

You can separate your home and work emails and keep things organized. Plus, with so much information being shared online, with a digital mailbox, you don’t have to worry about data breaches or news article spam.


Contact us to know more on how Exela's DMR services can assist you and help improve your mailroom related processes.   

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You can learn how we handle your personal data and your rights by reviewing privacy notice HERE


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