Gone are the days when you have to rely on flimsy hard drives or elusive flash disks to store your important, sensitive data. Cloud storage is the future storage solution and will help you elevate your business and its efficiency. Here’s how.

What is a Cloud Storage Service?

A cloud storage service uses cloud computing to store data on the internet. The cloud computing provider delivers the data when asked.

These smart mail solutions provide fast access and increased safety. You'll need to buy the storage from a cloud vendor. They are usually third parties who manage and operate data storage and capacity.

They ensure your data is suitable for application throughout the world. Business owners can access the applications through API or other storage protocols.

Should Startups Use Cloud Storage Services?

Yes, startups should use cloud computing. Cloud storage offers convenient, easy access to your business data from anywhere worldwide – all you need is an internet connection.

This completely mitigates the need for physical data storage like hard drives and flash disks, which can be unreliable and prone to damage.

Businesses in the UK are moving toward cloud storage services, and 88% of companies are under cloud services in the UK, according to a statistical report in 2018.

Businesses have shifted to the cloud for the offered benefits. The most common example of cloud storage services is Netflix, whose cloud migration was crucial in achieving global dominance.

Another example of cloud storage that proved to be successful is Airbnb. The company struggled in its first year due to provider issues. Then, they migrated to cloud services and became a global success.

Cloud storage has proved to be a practical and proven intelligent mail solution. According to the Cybersecurity Venture, data storage will hit 200 zettabytes by 2025.

How Can Digital Mailboxes Improve Your Business by Allowing You Handy Storage and Access?

Digital mailboxes are an investment for your company, and you must choose them seriously. If there are doubts about it, take your time and do research.

Here are some pointers on how digital mailboxes can improve your business by allowing you handy storage and access.

Enhances Your Security and Data Privacy

Digital mailroom services deliver the mail straight to the company's operation centre. They do not have a middleman, ensuring maximum security.

So, you won’t have to worry about your important mail getting lost in transit or tampered with by anyone involved in the delivery process.

The mails remain in the company's secure location and are under 24/7 surveillance. In addition, trash mail is shredded, so there isn't any possibility of a data breach.

Maximises Productivity of Tasks

Cluttered information is the enemy of good workplace productivity. Digital mailboxes ensure a productive workplace through mailroom automation as the data is sorted.

Employees don't have to deal with the extra hassle of accessing the mail - it's just a click away. You also won’t have to sort through your mail by hand, since digital mailrooms can automate the entire sorting process. No more rifling through endless draws to find a single item of mail.

When educational content company Pearson switched to cloud infrastructure, they were able to curate a new line of academic projects by redirecting their focus and resources.

Seamless Employees

Communication is the key to establishing a successful and engaged workplace. If you have good communication and understanding, you'll have tremendous success.

Unlike physical mail, employees can transfer information faster with a digital mailbox. There is no extra work as you would have with physical mail.

Through mailroom automation, communication becomes faster and smoother, contributing to company growth.

Reduced Costs

With innovative mail solutions, you can avoid all the work and hassle of a postal centre, helping lower costs.

Physically storing files can take a lot of labour, adding costs. Through mailroom automation, you aren't only saving money but time.

The New York Times reached a turning point in 2006 as its cost peaked with physical print. After shifting to a digital subscription, they now have over 6.5 million digital subscribers.

Remote Access

Remote access allows employees to check mail from anywhere at any time. You can even check your mail while on holiday.

The digital mailroom has cut processing to just a few seconds, whereas previously, businesses had to allocate a significant portion of the day to mail sorting.

Physical Storage vs. Cloud Storage: Which Is Better for Your Business?

Cloud storage is the natural solution for any business, whether large or small. It provides you with instant access to all of your important information from anywhere in the world, provided you have a reliable internet connection.

As for sorting, all the thinking is taken out of the process when you use cloud storage and a digital mailroom. These processes can sort your information automatically into logical sequences, data and mail easier to access.

Physical storage makes many business processes take longer than necessary. For example, searching for mail, having mail delivered by hand, and sorting mail takes time – that could otherwise be dedicated to more important processes for your business.

With cloud storage and digital mailrooms, you can access your information instantly, send it out with the click of a button, and sort it in a matter of seconds.

How can we help?

We’re here to provide you digital mailroom and cloud storage solutions. So if you want to spearhead your business into the future, then be sure to give us a call today – we’ll talk you through all the options available to you and provide you with cutting-edge, innovative cloud processes.