You’ve put in the hard work to build up a steady list of loyal clients, but now you have to keep track of them all, as well as their related mail.

It's easy to lose track of your important documents and even easier to feel overwhelmed.

However, business mail forwarding in the UK doesn't have to be a nightmare.

With Digital Mailroom, you can keep track of all of your important documents in one place and manage the downstream flow of your business mail.

Let's take a look at some of the benefits of using mail forwarding for small businesses.

Are Mail Forwarding Services Safe?

In general, mail forwarding services are quite safe – often more so than if you were to handle your mail yourself.

However, it is important to remember that when you make use of a mail forwarding service, you are, unfortunately, not as protected by laws that prevent the tampering of mail.

Since you are having a third-party organization handle your mail for you, part of the agreement with these companies is that they have permission to handle your mail, and sometimes even open it for you.

Because of this, it is important that you leave your mail in the hands of people that you trust, with services that you have researched and investigated fully.

So, to summarize, if you are working with a trusted mail forwarding service, your mail will always be in good hands, and you can rest assured that it will not be tampered with.

Is Mail Forwarding Worth It?

The answer to this question is highly subjective.

If you are a small business that does not deal with more than, say, 20 pieces of mail a day - whether that mail be invoices, taxes, contracts, etc. - then paying for a mail forwarding service might not be for you.

However, if you are a small business owner dealing with relatively large quantities of mail that you are responsible for distributing to your employees, then a mail forwarding service would definitely be worth it for you.

Managing and digitizing your mail in the same place can be incredibly useful, especially if you work in an industry that still works with physical documents rather than digital ones.

What's more, mail forwarding services also simplify the distribution of mail, which can save you a lot of time that you can spend in other areas of your business.

The Benefits of Mail Forwarding for a Small Business in the UK

There are a number of benefits that mail forwarding services can offer to small businesses in the UK. Let's take a look at them.

You'll Have More Time & Fewer Expenses

Other than the costs you are going to have to bear if something goes wrong with your mail or packages, postal mail takes its toll on any small business.

If it isn't the endless trips to the post office, then it's the shipping fees, postal fee, or even stamps.

This is money that your business could have used elsewhere for something better.

What's more, there will be expensive equipment that you need for your business, like a scanner, printer, shredder, and more.

You're also going to need enough space to store all of your mail. However, with a UK mail forwarding service, you'll save yourself a lot of money by avoiding these unnecessary expenses.

The service would offer you instant postal mail scanning and forwarding, recycling, shredding and archiving.

In the end, you'll have more cash left over at the end of the month that you can put toward the growth of your business.

Your Home Privacy Will Be Protected

With business mail forwarding in the UK, your partners, customers, and even investors will be able to send all of your business mail to your corporate address. This means that your home address can remain private.

In fact, your home should never be cluttered with your work, nor should you suffer the surprise of a customer suddenly visiting your home assuming that it was your office.

What's more, by listing a corporate address in the capital city, you will be able to attract much larger business deals, which is what you should be aiming for as a small business owner.

A mail scanning and forwarding service is just what you need to make this a reality.

Your Mail Will Be Secure

Leaving your mail unattended outside or in your mailbox is not a safe practice. You can lose important papers that can cost your business everything, and your identity might even be compromised.

In these situations, it may be a matter of months before you are able to recover what you lost, and if you are hiring someone to help retrieve your identity, you're going to be spending a lot of money.

What's more, for the packages that were stolen, you would have to follow a long process if they were not insured.

With a mail scanning and forwarding service, all of your mail would be kept safe at all times in facilities equipped with advanced security technologies.

Only experienced and certified employees would handle your mail and packages, while your personal information would be protected with passwords and advanced encryption systems.

You'll Experience Quicker Customer Response Times

After you have incorporated a mail scanning and forwarding service into your business, your physical mail will be digitized.

This means that you will have access to your mails from your laptop or phone at any time of the day, which makes managing them much easier.

You'll also always be on top of those important emails from partners or customers, which means you can take care of them immediately.

After all, quicker customer response times means better customer service, which means your reputation will be spotless.

What's more, you'll also draw in more customers as they become attracted to your work ethic.

Convenience for Mail & Packages

If your small business needs shipments or the delivery of important documents on a regular basis, you know how inconvenient doing so can be.

Owners of small businesses generally spend most of their time looking for ways to grow their business, often moving around so much that it can be difficult to commit to a delivery date.

You would either have to make your way to the closest post office, which never seems to be close by, or you'll have to ask someone to deliver your mail for you.

In the worst cases, your package would need to be delivered to your doorstep and wait there until you get home.

These things put the safety of your mail, and even your identity, at risk. With mail forwarding, all of the risks would be eliminated, as someone would always be there to sign for and deliver your mail.

You'll Be Able to Go Paperless

Do you ever think back to all of the times that you didn't recycle your unused paper properly and felt guilty afterwards?

Well, with mail forwarding in the UK, you wouldn't have to feel guilty - with just a single click, all of your paper mail can be taken care of in an environmentally friendly way.

What's more, you won't be at risk of accidentally losing any important documents that otherwise would have been thrown away in the messy piles of paper you had at home.

If that important document happened to be a legal contract or invoice, the customer it belonged to would not be very happy, and you'd probably lose business.

This would have a severe effect on the reputation and image of your business. By having your mail correspondence performed electronically between you and your customers, this issue becomes nonexistent.

Paperless environments foster productivity while providing you with a workspace that is free of clutter.

You'll Maintain a Professional Appearance

Since most small startup small businesses are run from home, they unfairly get an unprofessional reputation.

Customers generally want to receive their products and services from reliable businesses with established offices rather than home-based businesses.

But, before you rush to rent out an office, consider the solution that is much simpler - a mail forwarding service.

With a virtual mailbox, you will always have a real street address for your business, which will almost always be in a high-class business area.

So, by listing this address on your business' website, you will display a professional front to your clients and customers.

This allows you to pay more attention to optimizing and growing your business without worrying about where your mails are ending up or how your business looks to other people.

How to Redirect Mail When You Move?

To redirect your mail, you are going to have to fill out a redirection form at your local post office. Once you have completed this form, you will need to take it to your branch with your names, full old address, and full new address.

Conclusion

If you are looking for a way to manage your paper and package mail while still having time to put into growing your small business, think about using a mail forwarding service for your business.

This is where a reputable service provider like Digital Mailroom can help you meet all of your business needs.

If you enjoyed this post, consider sharing it with your friends and the small business owners in your life.